Spring 2020 Summit Request for Proposals

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Spring 2020 Summit Request for Proposals2019-07-29T16:00:52+00:00

The Request for Proposals portal is now closed.

The Onsite Property Management Association (OPMA) Executive Summit takes place twice a year – once in the Spring (End of April/May) and once in the Fall (November). We are currently looking for a venue for our Spring 2020  Executive Summit and would like to open the request up to our member properties. Each Summit can range from 75-125 attendees.

Group Contact: Stephanie Moyer, Meeting Planner , Talley Management Group, Inc. | smoyer@talley.com | 856-423-7222 ext. 251

Preferred Dates: April 29- May 1 OR May 6-8

Location:

The below suggestions are based off of a post evaluation survey sent to attendees. These were the top suggestions  for future Summit locations. However, we are open to any location so please still submit if your location is not on the list!

PlaceCities MentionedTotal
FloridaMiami (2), Orlando (4), Daytona (1), Panama City (1), Southwest Florida (1)9
CaliforniaSan Diego (1), Palm Springs (1), California (3), Sun Valley (1), Tahoe (1)
7
South CarolinaCharleston (1), Myrtle Beach (4), Carolina (1), Hilton Head (1)
7
Hawaii4
TennesseeGaitlinburg (1), Smokey Mountains (1), Nashville (1)
3
NevadaLas Vegas (2)2
ColoradoDenver (1), Ski Area (1)
2
ArizonaScottsdale (1), Arizona (1)2

Room Rates: $120-$170 per night

Room Block: Total of 100-150 room nights, preferably run of the house rooms as well as some suites

TuesdayWednesdayThursday
15 rooms60 rooms60 rooms

Schedule/Space Requirements:

*One small room to be used as a staff office

DayStart TimeFinish TimeFunctionSetupExpected Attendance
Wednesday12:00pm4:00pmBoard MeetingHollow Square15
Wednesday5:30pm7:00pmRegistration2 Tables and 2 Chairs2
Wednesday6:00pm7:30pmReceptionReception100
Thursday7:00am3:45pmRegistration2 Tables and 2 Chairs2
Thursday7:30am8:30amBreakfastRounds100
Thursday8:40am4:00pmGeneral SessionClassroom Chevron100
Thursday11:00am11:30amCoffee Break and Exhibit TabletopsCoffee in middle of room with tables around perimeter100
Thursday12:30pm1:15pmLunchRounds100
Thursday2:15pm2:45pmCoffee Break and Exhibit TabletopsCoffee in middle of room with tables around perimeter100
Thursday5:30pm7:00pmReceptionReception (in unique location)100
Friday7:30am8:30amBreakfastRounds100
Friday8:30am11:00amGeneral SessionClassroom Chevron100

Food & Beverage Needs:

  • Wednesday
    • Evening reception
  • Thursday
    • Breakfast buffet
    • Morning coffee break
    • Lunch buffet
    • Afternoon coffee break
    • Evening reception
  • Friday
    • Breakfast buffet

Requested Concessions:

  • Complimentary meeting space and on 24-hour hold not based on pick-up
  • Complimentary high speed internet access for meeting space
  • Discount on Audio Visual services by Resort’s in-house provider

Past History:

DatesCity/StateLocation
November 17-18, 2015Tampa, FloridaInnisbrook Golf and Spa Resort
November 9-11, 2016Destin, FloridaSandestin Golf & Beach Resort
May 17-19, 2017Denver, ColoradoHilton Denver Inverness
November 13-15, 2017Orlando, FloridaReunion Golf & Spa Resort
May 16-18, 2018Miami, FloridaSonesta Coconut Grove Hotel
November 14-16, 2018Destin, FloridaSandestin Golf & Beach Resort
May 8-10, 2019Park City, UtahVail Resorts Park City Mountain, Grand Summit Hotel
November 20-22, 2019Palm Coast, FLHammock Beach Resort

Proposal Submission Deadline:

The submission deadline is July 17, 2019! Please submit your proposal online here.